Last Updated: November 14, 2026
Quick Summary
Manage team kit orders by using a single order form template that captures player name, squad, measurements, personalisation, consent and payment status in one place, so you chase once instead of five times. Lock the form at the deadline to stop late changes and give your supplier one clean list.
- Measure players in person at two scheduled sessions and enter each measurement into the shared form the same evening.
- Build in a one-week swap window after players see the list, then close it, because personalised kit cannot be returned.
- Made-to-order club kit can take several weeks, so build that into your season plan.
- Check the list against the supplier confirmation before production.
- Ask suppliers about minimum order quantity, written lead time, size swap policy and mixed squad sizes.
Table of Contents
- Build a Club Team Kit Order Form Template That Does the Chasing for You
- How to Collect Team Kit Sizes Without a Spreadsheet Nightmare
- Set a Team Kit Order Deadline and an Online Team Kit Shop for Clubs
- How Do You Track Team Kit Orders and Delivery?
- What Should You Check Before Choosing a Kit Supplier?
- Frequently Asked Questions
Build a Club Team Kit Order Form Template That Does the Chasing for You
A club team kit order form template captures player name, squad, size, personalisation, consent and payment status in one place, so you chase once instead of five times.
The template should hold these fields:
- Player name and squad
- Chest, waist and height in centimetres
- Garment type: shirt, shorts, training kit
- Initials, squad number and sponsor consent
- Size swap request and deadline
- Payment status and date received
Lock the form at the deadline to stop late changes and give your supplier one clean list.
Collecting sizes by group chat is a common mistake: messages get buried, sizes conflict, and reordering can end up costing the club.
The order form template should capture these fields for every player.
| Field | What it records |
|---|---|
| Player name and squad | Who the kit is for |
| Chest, waist and height | Measurements in centimetres |
| Garment type | Shirt, shorts or training kit |
| Personalisation | Initials, squad number and sponsor consent |
| Size swap request | Request plus deadline |
| Payment status | Status and date received |
How to Collect Team Kit Sizes Without a Spreadsheet Nightmare
Collect team kit sizes by measuring players in person at two scheduled sessions, then entering each measurement into the shared form the same evening.
Personalised kit cannot be returned, so get sizes right first: build in a one-week swap window after players see the list, then close it.
Set a Team Kit Order Deadline and an Online Team Kit Shop for Clubs
A ready-made bundle shows what a simple offer looks like: view the team bundle offer covering hoodie, t-shirt and shorts.
How Do You Track Team Kit Orders and Delivery?
Made-to-order club kit can take several weeks, so build that into your season plan and check the list against the supplier confirmation before production.
What Should You Check Before Choosing a Kit Supplier?
Ask any supplier four questions before committing: minimum order quantity, lead time in writing, size swap policy and how they handle a squad of mixed sizes.
Wyvern Swimwear was founded by an England/GB water polo coach. Personalised items are non-returnable, so getting sizes right first matters.
Chasing players for sizes and payments eats the time you should spend coaching. Wyvern Swimwear handles bespoke aquatic team kits with personalised printing, club branding checks and made-to-order lead times confirmed upfront, backed by over 50 UK sports teams and clubs. Get started with Wyvern Swimwear and hand the admin back to us.
Frequently Asked Questions
How do you organise a team kit order for a sports club?
Run it as one workflow with clear owners. Publish a club team kit order form template with fields for name, squad, size, initials and number. Set a team kit order deadline two to three weeks before the supplier cut-off. Collect sizes at a poolside session rather than by message. Allow three to four weeks for made-to-order items before you promise kit to players.
How should a club collect players' kit sizes?
Measure in person where you can. Bring a tape measure and a size chart to a training session and record chest, waist and height for each player, then add one size for anyone between sizes or unsure. For water polo and swimwear, fit matters more than fashion, so check the supplier's own chart rather than assuming a player's usual size.
When should a club place its team kit order?
Work backwards from the date you need kit in hand. Personalised items cannot be returned, so build in a buffer for errors. Place the club order at least six weeks before a competition or the start of a season. Set the internal team kit order deadline two weeks before that, and close size collection one week earlier again. That leaves time to chase payments and fix any size queries before the supplier cut-off.
